Max Calendar Period

Restricting How Many Times Members/Customers Can Book a Bay Option

If you want to limit how many times your members or customers can book a specific bay option, we’ve got the perfect solution for you!

Our "Max in Calendar Period" restriction makes it easy. It allows you to set a limit on how many times a particular option can be booked within a chosen interval—whether that’s a day, week, month, or year.

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Steps to Set Up the Restriction

1. Select the Bay Option to Restrict
   Decide which bay option you want to apply the limit to.

2. Set Up the Restriction with the Correct Interval
   Choose how often the restriction should apply (daily, weekly, monthly, or yearly).

3. Create a Flag to Link the Option with the Restriction
   This flag will ensure the bay option and the restriction work together seamlessly.

4. Apply the Flag to the Bay Option
   Once the restriction is ready, assign the flag to the corresponding bay option.

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Let’s See It in Action

1. Create a Bay Option
   If you need help setting up a bay option, click here.

2. Example Setup
   Here’s the bay option I’ve created as an example:

Now, Let’s Move on to Setting Up Restrictions

This part can be a bit tricky, but don't worry—we’ll walk you through it!

1. Navigate to:
   Settings > Venue Restrictions

2. Creating a New Restriction:

   • In the Venue Restrictions section, you’ll see a small "+" button in the middle of the screen.
   • Click that button, and a new window will open, allowing you to create a new restriction.

• Configuring the Restriction Settings

  Let’s dive into the specific fields you’ll encounter when setting up your restrictions. This part might seem tricky, but with a bit of guidance, you'll master it!

  1. Name

  • What it does: The name is how you’ll refer to the restriction.
  • Tip: Keep it concise and representative so it’s easy to identify later.

  2. Apply to Staff

  • Option: Choose whether this restriction applies to both staff and customers, or only customers.

  3. Affected Object

  • What it does: Select what kind of object the restriction will target, such as:
    • Bay Options
    • Course Options
    • Products
    • Player Options
    • Topups or Extras

  4. Message

  • Purpose: This message will appear when the restriction rule is triggered.
  • Note: It only applies to disable or inform effects.

  5. Effect

  This section determines how the restriction behaves. Let’s explore the options:

  • Exclude: The option will only show when the set criteria are met.
  • Disable: The option will appear with a red line across it and a message saying, "Only available: [Restriction Name]." It cannot be selected.
  • Inform: A blue notification line will appear under the option with the restriction message, but customers can still book it.

  Important Note:

  • Exclude/disable effects don’t block options during the times set in the rule—they restrict access outside those times.

  6. Flags

  • What they do: Flags are labels that link Options and Restrictions.
  • How to use them:
    • Click on "+ Add first flag" to open a pop-up window.
    • If the flag doesn’t exist yet, click the "+" icon to create one on the spot.
    • After creating it, don’t forget to add it to the restriction.

1. Creating a Rule

   Once you click Create, you’ll be ready to add a rule to the restriction. Let’s walk through an example:

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   Example: Limit Bookings to 4 Times per Month

   Scenario: We want a specific bay option to be bookable 4 times within a month.

   Setup Method: Use the "Max in Calendar Period" rule.

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   How to Configure the Rule

   1. Click on “Edit Rules.”
   2. A new line will appear with a dropdown menu.
   3. From the dropdown, select the “Max in Calendar Period” rule.
   4. Set the limit to 4 and choose Month as the interval.

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Finalizing the Rule and Applying the Restrictions

Once we’ve found the correct rule, the "Add Restriction Rule" button will become clickable.

• Set the Period to Month.
• Set the Max Count to 4.

Now we should have a restriction looking like this 

Now, all that’s left is to apply the flag to our bay option, and you’ll have a bay option that can only be booked 4 times per month.