Max Concurrency

You can control how many times a specific option, like a coach for a lesson, can be booked concurrently. This ensures that a coach, for example, isn’t double-booked and can only be reserved in one slot at a time.

Here's how to set this up:

1. Create Venue Restrictions: Set up a single restriction under "Venue Restrictions" using the "Max Concurrency" rule. This will determine the limit for how many bookings a specific option can hold at once.

2. Apply Flags to Bay Options: Identify which bay options should follow this rule and apply the corresponding flags to them.

Here’s a quick overview of the Concurrency Rule:

• Max Concurrency: The amount of bookings of this specific option that can be booked at any one time.

Setting Up Restrictions

This part can be a bit tricky, but don't worry—we’ll walk you through it!

1. Navigate to:
   Settings > Venue Restrictions

2. Creating a New Restriction:

   • In the Venue Restrictions section, you’ll see a small "+" button in the middle of the screen.
   • Click that button, and a new window will open, allowing you to create a new restriction.

• Configuring the Restriction Settings

  Let’s dive into the specific fields you’ll encounter when setting up your restrictions. This part might seem tricky, but with a bit of guidance, you'll master it!

  1. Name

  • What it does: The name is how you’ll refer to the restriction.
  • Tip: Keep it concise and representative so it’s easy to identify later.

  2. Apply to Staff

  • Option: Choose whether this restriction applies to both staff and customers, or only customers.

  3. Affected Object

  • What it does: Select what kind of object the restriction will target, such as:
    • Bay Options
    • Course Options
    • Products
    • Player Options
    • Topups or Extras

  4. Message

  • Purpose: This message will appear when the restriction rule is triggered.
  • Note: It only applies to disable or inform effects.

  5. Effect

  This section determines how the restriction behaves. Let’s explore the options:

  • Exclude: The option will only show when the set criteria are met.
  • Disable: The option will appear with a red line across it and a message saying, "Only available: [Restriction Name]." It cannot be selected.
  • Inform: A blue notification line will appear under the option with the restriction message, but customers can still book it.

  Important Note:

  • Exclude/disable effects don’t block options during the times set in the rule—they restrict access outside those times.

  6. Flags

  • What they do: Flags are labels that link Options and Restrictions.
  • How to use them:
    • Click on "+ Add first flag" to open a pop-up window.
    • If the flag doesn’t exist yet, click the "+" icon to create one on the spot.
    • After creating it, don’t forget to add it to the restriction.

1. Creating a Rule

   Once you click Create, you’ll be ready to add a rule to the restriction.

    

2. How to Configure the Rule

   1. Click on “Edit Rules.” A new line will appear with a dropdown menu.
   2. From the dropdown, select the “Max Concurrency” rule.
   3. Then we need to add in the Concurrency Count
   4. And if we would like this to be applied with a flag

Now we should have a restriction looking like this 

The final step is to apply the restriction flag to the specific bay option you’ve created. By doing so, the coach or designated option will be limited to only one booking slot at a time, ensuring no overlapping reservations occur.

This setup will help manage your bookings smoothly, keeping availability organized and accurate for both customers and staff.